I store just about everything in Evernote, from bills and statements to recipes, and use it extensively for project notes. I’m definitely an Evernote fan, but that’s also because it suits my mobile approach to things very well with its iOS apps and requires a minimum of fuss on the desktop version to do things like OCR documents. Devonthink absolutely rules on the desktop in terms of features, but I think it’s one of those things where 80% of the people only use 20% of the capabilities, and there are other solutions out there that may provide that same 20% in a better way. That said, there are some other decent alternatives to Evernote, but it’s probably fair to ask yourself how much power you really need when it comes to organizing information. The iOS app for DT was too little too late when it first came out, and while there have been great strides forward, last time I fired it up last fall it still seems far less polished than I’d expect an iOS app to be.
The only real argument I can see against using Evernote is the annual subscription fee, and the idea of having stuff stored “in the cloud.” I don’t put anything into Evernote that I’d consider particularly sensitive, and $45/year is more than worth it for what I get out of Evernote.Īs much as I really love the power of Devonthink, I think that if mobile is an important part of your workflow, it just really doesn’t cut it. I spent a good amount of time trying to like Devonthink Pro Office, and even maintained my licence to it for a while… However, I’m far too “mobile” for a solution like that to fully work for me… Their iOS app was lightyears behind solutions like Evernote, and still drags quite a bit in terms of functionality, and while things could be OCR’ed in Devonthink, that’s still a client-side process. Both are great apps designed to do similar things but in different ways. For me, Evernote has helped me realize a significant improvement in my productivity and I haven’t missed DT at all. For some, I can see DT being the right choice. really depends on what you need, your process flows and your usage scenarios.
I’m NOT saying one is better than the other. I can take hand written notes, use an iPhone app (in my case, Scannable) to scan and upload them into evernote, and now if my hand writing is halfway legible, I can search Evernote for those handwritten notes. And Evernote makes sharing easier than does DTPO.Įvernote’s ability (with a premium subscription) to search images and PDFs is hugely important for me. I’d occasionally share it with others, but not export it. In 10 years of using DT I never once exported any significant amount of data out of the app. And for me, at least, this argument is far more theoretical than practical. No question it’s easier and simpler in DT, but you absolutely can do it from Evernote, just a bit wonkier. One of the biggest arguments people make for DT and against Evernote is ability to export data out of the app. I realize some hate having this kind of data in the cloud, but I’m fine with it. Bought a new laptop, restored from the backup, then Evernote synced with the cloud and I was immediately current, didn’t lose a single entry. Had I been on DTPO I would’ve lost what I input for those 5 days.
I do weekly fully bootable cloned backups but my last one was 5 days prior to this crash. For example, my last laptop crashed, probably the logic board gone bad. I like having this information stored in the cloud from a security and data retention perspective. Virtually every app on my phone or laptop can directly create notes in Evernote. Much easier to get information into this database. Theirs hasn’t been updated in any meaningful way in over 10 years, and it was ugly back then. I like Evernote’s interface WAY more than DevonThink’s.
If I’m sitting somewhere in a waiting room and want to review a cool anatomy article I captured, or chew through my to-read list, or was talking at dinner with a friend and wanted to share a fascinating article I found, or I’m on a website on my phone and want to immediately capture it into my database, Evernote makes all of that really easy. I wanted access to my database both on my laptop and on my iPhone. Why did I make the switch? A few reasons: I used DevonThink Pro Office for years and about a year ago switched to Evernote for all my information repository needs and have been very happy with that switch.
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